Apply - Travel and Special Programs Coordinator – Part Time

Travel and Special Programs Coordinator – Part Time

The Santa Barbara Museum of Art, a leading West Coast art museum, presents internationally recognized collections and exhibitions, a broad array of cultural and educational activities, and trips around the world.  We have an immediate, part-time opening for the right person who enjoys diverse assignments in a fast-paced environment, to assist in SBMA’s Travel and Special Programs Department.

Main responsibilities include:  developing or assisting with an active schedule of travel programs, concerts, lectures, and other events to generate funds, attendance, increased membership, and increased participant dedication to SBMA; coordinating various aspects of Special Programs including correspondence, inquiries, publicity, marketing, mailings, filing and archive maintenance, research, editing, and data entry for travel database; and acting as SBMA Representative and/or Tour Manager on select Museum tours (2-5 per year, average 3.)

More specifically, this position handles all correspondence with SBMA travelers (group emails and individual questions); manages the “in-town” events:  the chamber museum concert program (4-6 times per year, weekday evenings), Quire of Voyces (2 times per year: First Thursdays in May and December), travel lectures (depends, average 2-5 per year), pre-tour gatherings, traveler appreciation party every 5+ years; drafts or edits tour mailings (approx. 1-4 per tour, 16-18 tours per year); creates Eblasts and coordinates scheduling with the Marketing Team; edits tour brochures; oversees payments and receivables with the help of the program Assistant; assists Manager with closing the accounting of tours, events, and other budgets; takes on the clerical duties of the Assistant in their absence, including tour reservations and travel requests; maintains database (mailing list and email list) and pulls mailing lists; manages Travel Program web pages and keeps them current; and acts as SBMA Representative and/or Tour Manager on SBMA-sponsored tours.

This position requires a college degree (BA in Art History preferred); excellent customer service skills; advanced MS computer skills (Microsoft Word, Excel, Outlook, database); office and clerical experience; strong verbal and writing skills; strong research skills; excellent organizational abilities; excellent proofreading skills; and accounting experience. It is essential to have a careful attention to detail, a high level of accuracy and thoroughness, and the ability to take direction and responsibility. The right person should be efficient, deadline-driven, task-oriented, resourceful, and reliable. The ideal candidate has the abilities to work under pressure with many moving parts, organize and manage multiple priorities, problem solve, and the willingness to travel and work off-hours.

• The position reports to the Travel and Special Programs Manager.
• Schedule: 24 hours per week, schedule TBD, usually during business hours M-F. Travel and events are outside of business hours.
• Wage range: $23 to $24/hour
• Part Time Status provides competitive benefits including paid vacation/sick/holidays.      
• Valid driver’s license and current passport for occasional travel.
• Successful Background Check is required.