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Travel and Special Programs Coordinator – Full Time (40 hours per week)

The Santa Barbara Museum of Art, a leading West Coast art museum, presents internationally recognized collections and exhibitions, a broad array of cultural and educational activities, and trips around the world. We have an immediate, full time opening for the right person who enjoys diverse assignments in a fast-paced environment, to be part of SBMA’s Travel and Special Programs Department.

Main responsibilities include: developing or assisting with an active schedule of travel programs, concerts, lectures, and other events to generate funds, attendance, increased membership, and increased participant dedication to SBMA; coordinating various aspects of the department, including correspondence, inquiries, publicity, marketing, mailings, filing and archive maintenance, research, editing, accounting and data entry; and acting as SBMA Representative and/or Tour Manager on select Museum tours (3-5 per year.)

More specifically, this position handles most correspondence with SBMA travelers (group emails and individual questions); manages the “in-town” events: the chamber music concert program (usually weekday evenings or weekend afternoons, usually 4-6 times per year), Quire of Voyces (2 times per year: First Thursdays in May and December), travel lectures (depends, usually a few per year), pre-tour gatherings (various times, one per tour), traveler appreciation party every 5+ years; drafts or edits tour mailings (either one or four per tour, depending on the type of tour, for 16-18 tours per year); creates e-blasts and coordinates scheduling with the Marketing Team; edits tour brochures; maintains accurate accounting, manages all payments (check requests, wire transfers, credit card statements) and receivables (check deposits, credit card charges); takes tour reservations and responds to travel requests; maintains travel database, including the inputting of accounting and other details, pulling reports, and generating travel mailing lists and email lists; manages Travel Program web pages and keeps them current; keeps travel office organized; assists Manager with closing the accounting of tours, events, and other budgets; and acts as SBMA Representative and/or Tour Manager on SBMA-sponsored tours.

In the role of SBMA Tour Representative and/or Tour Manager, manages various aspects of the tour, and the role can change depending on the tour. Works with tour staff such as lecturers, guides, and tour/cruise director and with suppliers such as hotel, cruise staff, and other vendors. Acts as “host” to travelers and provide assistance in a variety of ways. Full job description and manual for SBMA Representative role is available.

This position requires a college degree (BA in Art History preferred); Two to four years of experience with event management, excellent customer service, and office/clerical skills required; advanced MS computer skills (Microsoft Word, Excel, Outlook, database); strong verbal and writing skills; strong research skills; excellent organizational abilities; excellent proofreading skills; and accounting experience. It is essential to have a careful attention to detail, a high level of accuracy and thoroughness, and the ability to take direction and responsibility. The right person should be efficient, deadline-driven, task-oriented, resourceful, and reliable. The ideal candidate has the ability to work under pressure with many moving parts, organize and manage multiple priorities, problem solve, and the willingness to travel and work outside of typical business hours.

  • The position reports to the Travel and Special Programs Manager.
  • This position is revised from the prior posted part time opening.
  • Salary Range: $26.44 to $28.85
  • When traveling on a museum tour, position and wages change.
    • A lower travel rate applies during hosting of trips and worked is billed hourly
  • Full Time Status provides competitive and comprehensive benefits offerings including eligibility for medical, dental, vision, pre-tax savings, long term disability, life insurance plans, and more. Accrued vacation up to 15 days in first two years of service, 64 hours of paid sick leave reissued annually, and 13 paid holidays (14 on Federal election years). 403b eligibility with a Museum match up to 5% of your earnings after a year of service, SB BikeSpot membership, and working in beautiful downtown Santa Barbara.
  • Valid driver’s license and current passport are required.
  • Successful Background Check is required and proof of COVID-19 Vaccination.
  • This is not a remote position.
  • Complete applicant submission packages will be considered. A writing sample may be requested during the selection process.

Completed Applicant Package: Cover letter, resume, and application with at least two references.

Send to:
Human Resources
Santa Barbara Museum of Art
1130 State Street, Santa Barbara, CA 93l0l
Fax: (805) 966-6840
Email (preferred): hr@sbma.net


The Santa Barbara Museum of Art is an Equal Opportunity Employer and committed to diversity. The Santa Barbara Museum of Art is recognized for its comprehensive art collection, diverse exhibits, and a broad array of events and community activities.

Contact Information

Please email to: hr@sbma.net

Santa Barbara Museum of Art
1130 State Street
Santa Barbara, CA 93101

or

Fax: (805) 966-6840

www.sbma.net

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